═══════════════════════════════════════════════════════════════ REMOTE WORK SETUP CHECKLIST - AmanaTech (2026) ═══════════════════════════════════════════════════════════════ Complete this checklist to set up a professional home office! ═══════════════════════════════════════════════════════════════ HARDWARE ESSENTIALS ═══════════════════════════════════════════════════════════════ ☐ Reliable computer (laptop or desktop) ☐ External monitor (27" recommended for productivity) ☐ Keyboard and mouse ☐ Webcam (1080p or higher) ☐ Microphone (USB or headset microphone) ☐ Headphones (for calls and focus) ☐ External hard drive (for backup) ☐ Power surge protector ☐ Good desk chair (ergonomic) ☐ Desk/workspace (min 3ft × 2ft) ═══════════════════════════════════════════════════════════════ INTERNET & CONNECTIVITY ═══════════════════════════════════════════════════════════════ ☐ High-speed internet (min 25 Mbps download, 5 Mbps upload) ☐ Test speed at speedtest.net ☐ WiFi router placed centrally ☐ WiFi secured with strong password ☐ Ethernet cable backup (if possible) ☐ Mobile hotspot as backup internet ☐ Router firmware updated Speed needed by activity: - Email/Office: 5 Mbps - Video calls: 15 Mbps - Video conferencing: 25 Mbps - Screen sharing: 20 Mbps ═══════════════════════════════════════════════════════════════ SOFTWARE & TOOLS ═══════════════════════════════════════════════════════════════ ☐ Video conferencing (Zoom, Teams, Google Meet) ☐ Email client (Outlook, Gmail, Thunderbird) ☐ Document editor (Word, Google Docs) ☐ Chat platform (Slack, Teams, Discord) ☐ VPN (if company requires) ☐ Password manager (Bitwarden, LastPass, 1Password) ☐ Antivirus software (Windows Defender or other) ☐ Backup software (Macrium Reflect, Acronis) ☐ Screen capture tool (Snagit, ShareX) ☐ Note-taking app (OneNote, Notion, Evernote) ═══════════════════════════════════════════════════════════════ SECURITY SETUP ═══════════════════════════════════════════════════════════════ ☐ Enable Windows Firewall ☐ Enable antivirus protection ☐ Set strong password (16+ characters, mixed case, numbers) ☐ Enable Windows Hello or PIN (biometric if possible) ☐ Set up VPN if company provides ☐ Enable Windows Update automatic updates ☐ Set automatic screen lock (5-10 minutes) ☐ Keep sensitive documents encrypted ☐ Use privacy screen or position monitor away from view ☐ Turn off webcam when not in use Password example (strong): Coff33@HomeOffice#2024! ═══════════════════════════════════════════════════════════════ ERGONOMICS & COMFORT ═══════════════════════════════════════════════════════════════ ☐ Monitor at eye level (top of screen at or below eye level) ☐ Monitor 20-30 inches from your eyes ☐ Keyboard and mouse at elbow height ☐ Chair with proper back support ☐ Feet flat on floor or footrest ☐ Proper lighting (avoid glare on monitor) ☐ Room temperature comfortable (65-75°F) ☐ Take breaks every 30 minutes (20-20-20 rule) ☐ Stay hydrated ☐ Adjust desk/chair height 20-20-20 Rule: Every 20 minutes, look at something 20 feet away for 20 seconds ═══════════════════════════════════════════════════════════════ WORKSPACE ORGANIZATION ═══════════════════════════════════════════════════════════════ ☐ Dedicated workspace (separate from living area if possible) ☐ Files organized in folders ☐ Document backup system in place ☐ All cables labeled and organized ☐ Desk cleared at end of day ☐ Personal items stored away ☐ Reference materials accessible ☐ Charging dock for devices ☐ Paper shredder (for sensitive documents) ☐ Adequate storage for supplies File organization example: Work/ ├── Projects/ ├── Client Files/ ├── Templates/ ├── Archive/ └── Backups/ ═══════════════════════════════════════════════════════════════ COMMUNICATION SETUP ═══════════════════════════════════════════════════════════════ ☐ Professional email signature created ☐ Video conferencing background ready ☐ Microphone tested ☐ Webcam tested ☐ Lighting tested (you appear clear on camera) ☐ Contact list updated ☐ Time zone awareness (if remote across regions) ☐ Notification settings configured ☐ Do Not Disturb settings established ☐ Communication schedule with team defined ═══════════════════════════════════════════════════════════════ PRODUCTIVITY OPTIMIZATION ═══════════════════════════════════════════════════════════════ ☐ Calendar synced and visible ☐ Task management tool set up (Asana, Monday, Todoist) ☐ Email filtered into folders ☐ Auto-responder set up ☐ Focus music/white noise selected ☐ Distraction blockers installed ☐ Work hours defined and communicated ☐ Break schedule established ☐ Metrics for success defined ☐ Weekly review time scheduled ═══════════════════════════════════════════════════════════════ BACKUP & RECOVERY ═══════════════════════════════════════════════════════════════ ☐ Automatic backup configured (cloud or external) ☐ Local backup to external drive (weekly) ☐ Cloud sync enabled (OneDrive, Google Drive, Dropbox) ☐ Version history enabled for documents ☐ System image backup created ☐ Recovery plan documented ☐ Recovery media created (Windows installation USB) ☐ Important files encrypted ☐ Password backup stored securely ═══════════════════════════════════════════════════════════════ MONTHLY MAINTENANCE ═══════════════════════════════════════════════════════════════ ☐ Clear temporary files ☐ Update all software ☐ Run antivirus scan ☐ Check backup status ☐ Clean equipment (monitor, keyboard, mouse) ☐ Review internet speed ☐ Reorganize workspace ☐ Update passwords (quarterly) ═══════════════════════════════════════════════════════════════ INTERNET SPEED TEST RESULTS ═══════════════════════════════════════════════════════════════ Date tested: ________________ Download speed: ____________ Mbps Upload speed: ______________ Mbps Ping: ______________________ ms Expected results: - Download: 25+ Mbps for video calls - Upload: 5+ Mbps for screen sharing - Ping: <50ms for good quality ═══════════════════════════════════════════════════════════════ EMERGENCY CONTACTS ═══════════════════════════════════════════════════════════════ IT Support: _________________________________ Manager: ___________________________________ Tech Issue Hotline: AmanaTech (help@amanatech.us) Internet Provider: _________________________ Equipment Warranty: ________________________ ═══════════════════════════════════════════════════════════════ NOTES ═══════════════════════════════════════════════════════════════ Setup completion date: _______________ Issues encountered: ________________________________ Solutions applied: _________________________________ Satisfaction level: ☐ Poor ☐ OK ☐ Good ☐ Excellent ═══════════════════════════════════════════════════════════════ Questions? Contact AmanaTech at help@amanatech.us ═══════════════════════════════════════════════════════════════